Time management is the ultimate art which once mastered can prove to do wonders for any human being. For busy workers and managers, effective time management can be very fruitful and healthy. Of course the art is not easy to master and is even more difficult to maintain. The key is to manage and divide your time effectively allowing yourself time to breath and rest. A busy schedule with no time to rest is bound to lead you to fall behind. We are not always energetic and the body as well as the brain needs breaks to perform at its maximum potential. Effective time management is a primary means to a less stressful life and is most profitable. Here are some tips and means to effective management.
Create A Plan
Always have a scheduled plan for your daily routine. Get up early in the morning and sleep on time in the night. Rest is a must part of the schedule and you cannot cheap out on it. The daily body requirement for sleep is 6-8 hours a day and hence, on your 24 hours day plan, this time is booked for rest. You can take it in breaks like 6 hours in the night and 2 hours of sleep in the evening. Also allow time for nutritious diet. Three meals a day is mandatory for healthy living.
Create Information Centers
Where is your plan written or scheduled? What determines your daily activities? Usually we gather our daily assignments from work, then from home and then what ever we want to do for ourselves. These assignments are collected from information centers like an e-mail, your mom leaving a post stamp on the fridge or your phone messages. Hence, the lesser the information centers, the more easy it is for you to look for assignments or chores to do. If you have multiple e-mail ids, forward them to all to one so you know where to look, write down all the things to do (from post stamps, phone texts, messages, family, etc.) in one source, maybe a notepad or the to-do-list app on your phone (task manager).
Prioritize Your Tasks
Figure out what tasks must be done first and what must be done later. Leave the important once to be done first and the less significant tasks for a later time.
Strike Down Work When Complete
Once you’ve completed the task, strike it off your work list so you don’t get confused. Keep yourself updated, as in make sure your e-mail and list is updating because sometimes some work might need to be delayed and that saves you time for other important work to be done.
Target To Be Early
If you can, then keep your watch clock five-ten minutes ahead. This way you’ll always be 5-10 minutes ahead of schedule and your work will always be on time.
All work can be completed easily, early and effectively if you keep focusing on the job. Worrying if you’re on time can be distracting and reduces the quality of your work despite you being early, so focus on quality rather than on time otherwise you’ll mess up your entire schedule.
If you’re a manager you probably have many subordinates working for you. Even if you’re not you have colleagues and family. Delegate to them as much work as you can if you know they can handle it. This takes a lot of burden off your shoulders and you can concentrate on your work.
Eliminate Your Time Wasters
Avoid distractions or anything that wastes your time. Standing at the electronics store watching TV is a waste and so is arguing on facts you are not completely aware of. Most time is wasted travelling. Center your location so you are equally distant to all your work.
Evaluate How You’re Spending Your Time
At the end of the day evaluate your schedule and see what improvements you can make on them for tomorrow. See where you can peg time for tasks and where you need breaks if you get tired and restless.
Time management is really an art and any well planned individual tends to gain more than any unplanned individual.